Client-ready invoices and quotes in minutes, market rates for your city, and a tax reserve that ends April surprises.
A 2,900+ item catalog prices your kit into every bill, replacement values feed your insurance conversations, and rentals reconcile against what you charged.
Rosters with private rates, deal memos that sign themselves, payables to the cent, and 1099s at year end, even for the pay you covered personally.
You see the live margin on every job across eight cost categories, with upside-down warnings before the wrap instead of after it.
Claim your profile, see your jobs, your rate and what you're owed, and sign from your phone, all under an identity that stays yours.
You billed $9,850, and QuickBooks calls that income. But $3,700 of it belongs to your crew, $1,445 went to costs, and the IRS wants a slice. Production Ledger runs that math on every job automatically, so a good-looking invoice can never hide a bad-paying job.
Coverage invoices and production quotes with the structure a real job has, and the kind of honesty a real client respects.
Every project carries a private budget card that sets what the job bills against what it's really costing, with crew agreed, costs logged and rentals reconciled.
Build the job around real people. Keep private rates and payables together, send documents for signing, and let crew claim only the profile and pay information that belong to them.
Send one deal memo to the people who need to sign it, and keep the signed copy, the certificate and the insurance paperwork with the job instead of chasing them across separate services.
Price equipment like the investment it is. Bring a gear list in from a photo or insurance sheet, keep a current replacement value, and let job dates, gear-out days, and money deadlines share one calendar record.
Follow one of your jobs from booking to wrap.
A job starts as an agreement and ends with a clean record of the paper, people, money and gear that moved through it, and the figures never need to be rebuilt along the way.
Name the project, the scope, the dates and the working rate. That becomes the first version of the job record everything else points back to, because the project, its budget, its calendar and its crew roster are all born from this one document.
Project, scope, day rate
Quote, project dates, starting budget
What the job bills before you crew it
A coverage invoice or production quote with the structure a real job has: labor by the day, kit priced from the catalog, deposit terms and a chrome-free PDF. The client sees a professional document while the job record keeps every version.
Roles, days, rates, kit
Invoice or quote, deposit terms, late-fee terms
What the client owes, and when
Positions sold on the invoice appear as roster cards with the rate already agreed, and deal memos go out, get signed on a phone and file themselves with the job. By the time everyone has signed, the crew management is already done.
Sold roles become roster cards
Signed memos, private rates, payables
Every rate agreed, in writing
Crew agreed, costs logged, rentals reconciled, hours tracked and COIs on file all feed one live picture, so upside-down warnings arrive while there's still time to fix the job instead of in the postmortem.
Costs, rentals, hours, payments
Live budget vs. costing, per category
The margin, while it can still move
Everyone is paid and it shows to the cent, your 1099 totals are ready at year end, the insurance is filed and the signed paper is frozen as history, which leaves you with the one number that matters: yours after everything.
Payments logged, documents frozen
A closed job, 1099 totals, filed COIs
What this job was really worth to you
The invoice owns what a job bills and the payments ledger owns what crew were paid, and every surface takes its number from that source, so the figures agree to the cent everywhere.
Budgets, roster slots, calendar dates, reminders and rental checks are computed from the project records rather than retyped, so there's nothing to re-enter and nothing to go stale.
A signed memo or a paid invoice stays as history and never drifts, while the job totals around it keep reflecting what happens next.
Costs, adjusted crew pay and margins are structurally unable to print on client documents, a single control hides dollar figures on set, and everything works offline and syncs when you're back.
One complete project stays free, and you can build the rest of your business on the same record when you're ready.