Client-ready invoices and quotes in minutes, market rates for your city, and a tax reserve that ends April surprises.
A 1,300+ item catalog prices your kit into every bill. Replacement values feed insurance. Rentals reconcile against what you charged.
Rosters with private rates, deal memos that sign themselves, payables to the cent, 1099s at year end — even the pay you covered personally.
Live margin per job, eight cost categories, upside-down warnings before wrap — not after.
Claim your profile, see your jobs, your rate, what you're owed, and sign from your phone. Your identity is yours.
You billed $5,565. QuickBooks calls that income. But $2,000 belongs to your crew, $1,445 went to costs, and the IRS wants a slice. Production Ledger runs that math on every job, every day, automatically — so a good-looking invoice can never hide a bad-paying job.
Coverage invoices and production quotes with the structure a real job has — and the honesty a real client respects.
Every project carries a private budget card: what the job bills against what it's really costing — crew agreed, costs logged, rentals reconciled.
Build the job around real people. Keep private rates and payables together, send documents for signing, and let crew claim only the profile and pay information that belong to them.
Send one deal memo to the people who need to sign it. Keep the signed copy, the certificate, and the insurance paperwork with the job — instead of chasing them across separate services.
Price equipment like the investment it is. Bring a gear list in from a photo or insurance sheet, keep a current replacement value, and let job dates, gear-out days, and money deadlines share one calendar record.
A job starts as an agreement. It ends with a clean record of the paper, people, money, and gear that moved through it. The figures never need to be rebuilt along the way.
Name the project, the scope, the dates, and the working rate. It's the first version of the job record everything else can point back to — the project, its budget, its calendar, and its crew roster are all born from this one document.
Project, scope, day rate
Quote, project dates, starting budget
What the job bills before you crew it
A coverage invoice or production quote with the structure a real job has — labor by the day, kit priced from the catalog, deposit terms, chrome-free PDF. The client sees a professional document; the job record keeps every version.
Roles, days, rates, kit
Invoice or quote, deposit terms, late-fee terms
What the client owes, and when
Positions sold on the invoice appear as roster cards with the rate already agreed. Deal memos go out, get signed on a phone, and file themselves with the job. That's the DocuSign seat gone — and the crew management is already done.
Sold roles become roster cards
Signed memos, private rates, payables
Every rate agreed, in writing
Crew agreed, costs logged, rentals reconciled, hours on the clock, COIs on file. Upside-down warnings arrive while there's still time to fix the job — not in the postmortem.
Costs, rentals, hours, payments
Live budget vs. costing, per category
The margin, while it can still move
Everyone paid, and it shows to the cent. 1099 totals ready at year end, insurance filed, the signed paper frozen as history — and one number that matters: yours after everything.
Payments logged, documents frozen
A closed job, 1099 totals, filed COIs
What this job was really worth to you
The invoice owns what a job bills. The payments ledger owns what crew were paid. Every surface takes its number from the source — so the figures agree to the cent, everywhere, always.
Budgets, roster slots, calendar dates, reminders, and rental checks are computed from the project records rather than retyped. Nothing to re-enter, nothing to go stale.
A signed memo or a paid invoice stays as history — it never drifts. The job totals around it continue to reflect what happens next.
Costs, adjusted crew pay, and margins are structurally unable to print on client documents. A single control hides dollar figures on set. Works offline; syncs when you're back.
One complete project stays free. Build the rest of your business on the same record when you're ready.