Create project-aware invoices that capture every detail: crew, kit, scope, deposit, and client information. Your documents look professional and your cash flow stays on track.
14 days free
Select your role and city to see what you should be charging.
Labor only, kit billed separately. Sourced from IATSE Local 600 / 728 / 695 / 700 / 706 scales, state film-office rate cards, and crew surveys. Reviewed Apr 2026.
For crews, solo shooters and the people who book them.
Sign up and every new workspace opens with two weeks of everything Business does: kits, crew, deal memos, the true-net budget card. When the trial ends, you keep one complete project free, with up to 3 invoices on it and 3 kits of your own, and you upgrade to Business only if and when you choose to.
Pick your role and city to see the median, low and high day rate for your role, so you stop quoting below market and leaving money on the table.
Pre-built gear lists for every role on set: Camera, Gaffer, Sound, MUA, 1st AC, Grip, DIT, Steadicam, Drone and more, or build your own and import a gear list from a PDF, spreadsheet, or even a photo. Drop it into any invoice to justify the rate.
Choose a coverage invoice, production quote or Ledger paper, then add labor, kit, expenses, tax and deposit, and send it line-itemed and print-ready in two minutes.
Save each production once and it auto-fills your next ten invoices, and you'll know who pays fast and who ghosts.
Track your whole year in one place: what's paid, late and outstanding, your month-by-month earnings and your crew payouts, with no spreadsheet required.
You get CSV exports for your bookkeeper, a PDF archive of every job, and a running tax set-aside (a flat 27% planning estimate) so quarterly taxes never blindside you, and your data stays yours.
Save your people with their rates, kit, and skills. Reuse them across projects, split a shoot into units, and send a deal memo they sign right on their phone. Import a whole crew from a past invoice in seconds.
Your résumé builds itself from the work you've already invoiced, including productions, days worked and on-time-payment rate, so you're showing real numbers instead of self-reported ones when it's time to land the next gig.
Already invoice with something else? Import or log the ones you've sent from anywhere and track your whole year here without rebuilding them, and use the site purely to stay organized if that's all you want.
Your logo, your rate breakdown, and the polish that makes production companies take you seriously.
Whatever you do on a set, your invoice starts with the roles and gear for your department.
We carry rates for 180+ roles, and inside Production Ledger you pick your role and work from your own rate.
A gaffer invoicing a crew and a package. Distro is its own line because power is a real cost, not an afterthought.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Labor | |||
| Gaffer | 3 | $900 | $2,700 |
| Best Boy Electric | 3 | $700 | $2,100 |
| Electrician | 3 | $600 | $1,800 |
| Labor subtotal | $6,600 | ||
| Lighting package | |||
| ARRI SkyPanel S60-C | 3 | $225 | $675 |
| Aputure LS 600x Pro | 3 | $75 | $225 |
| Honda EU7000is + distro | 3 | $175 | $525 |
| Lighting package subtotal | $1,425 | ||
Sample document.
Grip bills the same shape as electric: a crew, then the stands, flags and weight that hold everything up.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Labor | |||
| Key Grip | 4 | $900 | $3,600 |
| Best Boy Grip | 4 | $700 | $2,800 |
| Grip | 4 | $600 | $2,400 |
| Labor subtotal | $8,800 | ||
| Grip package | |||
| Avenger A2033D 33in C-stand set | 4 | $35 | $140 |
| Kupo combo stand | 4 | $8 | $32 |
| 20 lb sandbag | 4 | $5 | $20 |
| Grip package subtotal | $192 | ||
Sample document.
Kit fees are half of a mixer’s income, so the cart is itemised rather than buried in a day rate.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Labor | |||
| Production Sound Mixer | 1 | $700 | $700 |
| Boom Operator | 1 | $500 | $500 |
| Labor subtotal | $1,200 | ||
| Sound package | |||
| Sound Devices Scorpio | 1 | $250 | $250 |
| Lectrosonics SMQV wireless | 1 | $95 | $95 |
| Boom pole with shockmount | 1 | $55 | $55 |
| Sound package subtotal | $400 | ||
Sample document.
The people who run the day, with no camera package at all, because production bills for coordination and the kit that keeps a set talking.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Labor | |||
| 1st Assistant Director | 5 | $850 | $4,250 |
| Production Coordinator | 5 | $500 | $2,500 |
| Key Production Assistant | 5 | $350 | $1,750 |
| Labor subtotal | $8,500 | ||
| Production kit | |||
| Motorola CP200d walkie kit (6-pack) | 5 | $45 | $225 |
| 6-bank walkie gang charger | 5 | $12 | $60 |
| Production kit subtotal | $285 | ||
Sample document.
Day-player work, invoiced fast, with the kit fee as a named line, which is the whole reason it gets paid.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Labor | |||
| Key Hair & Makeup | 3 | $550 | $1,650 |
| Makeup Assistant | 3 | $400 | $1,200 |
| Labor subtotal | $2,850 | ||
| Kit fees | |||
| Makeup kit fee | 3 | $150 | $450 |
| Hair kit fee | 3 | $100 | $300 |
| Portable lighted station & chair | 3 | $45 | $135 |
| Kit fees subtotal | $885 | ||
Sample document.
A camera department billing its crew and its package on one document. The body, the glass and the head are separate lines because they are separate money.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Labor | |||
| Director of Photography | 2 | $950 | $1,900 |
| 1st AC (Focus Puller) | 2 | $650 | $1,300 |
| 2nd AC | 2 | $500 | $1,000 |
| Labor subtotal | $4,200 | ||
| Camera package | |||
| Sony FX5 body | 2 | $175 | $350 |
| Sony FE 35mm f/1.4 GM | 2 | $55 | $110 |
| OConnor 2575 fluid head & tripod | 2 | $175 | $350 |
| Camera package subtotal | $810 | ||
Sample document.
Post bills flat project fees, not shoot days. The same document handles it without pretending the work happened on set.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Labor | |||
| Offline edit, 3 rounds | Flat | $4,500 | $4,500 |
| Color grade | Flat | $1,200 | $1,200 |
| Sound mix & delivery | Flat | $900 | $900 |
| Labor subtotal | $6,600 | ||
| Post kit | |||
| DaVinci Resolve editor keyboard | 5 | $40 | $200 |
| DaVinci Resolve Speed Editor | 5 | $20 | $100 |
| Post kit subtotal | $300 | ||
Sample document.
Four jobs, four shapes.
One person, one camera, one day, with labor and owned kit on separate lines so neither gets read as the other.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Labor | |||
| Shoot day, owner operator (10 hr) | 1 | $1,100 | $1,100 |
| Pre-production call & shot list | Flat | $250 | $250 |
| Edit & delivery, 2 cutdowns | Flat | $900 | $900 |
| Labor subtotal | $2,250 | ||
| Owned kit | |||
| Camera package, own body & 3 primes | 1 | $450 | $450 |
| Lighting & grip kit | 1 | $225 | $225 |
| Audio kit, lav & boom | 1 | $125 | $125 |
| Kit subtotal | $800 | ||
| Expenses | |||
| Media, backup drive & archive | Flat | $140 | $140 |
| Mileage & parking | Flat | $86 | $86 |
| Expenses subtotal | $226 | ||
Sample document.
Sixteen people across six departments on one client document, where every crew member is a line item and none of them is the invoice.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Production | |||
| Director | 2 | $3,500 | $7,000 |
| Producer | 2 | $1,250 | $2,500 |
| Production Coordinator | 2 | $650 | $1,300 |
| Production subtotal | $10,800 | ||
| Camera | |||
| Director of Photography | 2 | $1,400 | $2,800 |
| 1st AC | 2 | $750 | $1,500 |
| 2nd AC | 2 | $550 | $1,100 |
| Digital Imaging Technician | 2 | $850 | $1,700 |
| Camera subtotal | $7,100 | ||
| Grip & electric | |||
| Gaffer | 2 | $900 | $1,800 |
| Best Boy Electric | 2 | $700 | $1,400 |
| Key Grip | 2 | $900 | $1,800 |
| Grip | 2 | $600 | $1,200 |
| Grip & electric subtotal | $6,200 | ||
| Sound | |||
| Production Sound Mixer | 2 | $950 | $1,900 |
| Boom Operator | 2 | $650 | $1,300 |
| Sound subtotal | $3,200 | ||
| Hair, makeup & wardrobe | |||
| Key Hair & Makeup | 2 | $850 | $1,700 |
| Makeup Assistant | 2 | $550 | $1,100 |
| Wardrobe Stylist | 2 | $800 | $1,600 |
| Hair, makeup & wardrobe subtotal | $4,400 | ||
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Talent | |||
| Principal talent, lead (session) | 2 | $1,200 | $2,400 |
| Principal talent, supporting (session) | 1 | $900 | $900 |
| Usage, 12 months digital & social | Flat | $6,500 | $6,500 |
| Talent subtotal | $9,800 | ||
| Equipment | |||
| Camera package, 2 bodies & prime set | 2 | $1,850 | $3,700 |
| Grip & electric truck package | 2 | $1,450 | $2,900 |
| Sound package, 4 wireless & boom | 2 | $375 | $750 |
| Hair & makeup kit | 2 | $175 | $350 |
| Wardrobe kit & steamer | 2 | $150 | $300 |
| Art & set dressing package | 2 | $600 | $1,200 |
| Equipment subtotal | $9,200 | ||
| Expenses | |||
| Stage rental | 2 | $2,200 | $4,400 |
| Catering, 22 people | 2 | $660 | $1,320 |
| Production insurance & COI | Flat | $850 | $850 |
| Transportation & parking | 2 | $475 | $950 |
| Expenses subtotal | $7,520 | ||
Sample document.
Five shoot days with prep, travel, per diem, and a contingency the client can check against the lines above it.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Crew · 5 shoot days | |||
| Line Producer | 5 | $1,100 | $5,500 |
| Unit Production Manager | 5 | $950 | $4,750 |
| 1st Assistant Director | 5 | $1,050 | $5,250 |
| 2nd Assistant Director | 5 | $700 | $3,500 |
| Director of Photography | 5 | $1,500 | $7,500 |
| 1st AC | 5 | $750 | $3,750 |
| 2nd AC | 5 | $550 | $2,750 |
| Gaffer | 5 | $900 | $4,500 |
| Key Grip | 5 | $900 | $4,500 |
| Production Sound Mixer | 5 | $950 | $4,750 |
| Key Hair & Makeup | 5 | $850 | $4,250 |
| Script Supervisor | 5 | $700 | $3,500 |
| Crew subtotal | $54,500 | ||
| Prep & wrap | |||
| Prep days, 6 keys | 6 | $850 | $5,100 |
| Wrap & return, grip and electric | 2 | $700 | $1,400 |
| Prep & wrap subtotal | $6,500 | ||
| Equipment · 6 days | |||
| Camera package, 2 bodies & zooms | 6 | $2,100 | $12,600 |
| Lighting & grip truck | 6 | $1,900 | $11,400 |
| Sound package | 6 | $425 | $2,550 |
| Hair, makeup & wardrobe kits | 6 | $325 | $1,950 |
| Art department package | 6 | $700 | $4,200 |
| Equipment subtotal | $32,700 | ||
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Travel & per diem | |||
| Round trip airfare, 7 crew | 7 crew | $420 each | $2,940 |
| Lodging, 7 crew x 7 nights | 49 nights | $165 a night | $8,085 |
| Per diem, 7 crew x 7 days | 49 | $75 | $3,675 |
| Ground transport & fuel | 6 | $380 | $2,280 |
| Travel subtotal | $16,980 | ||
| Production expenses | |||
| Location fees & permits | 5 | $1,250 | $6,250 |
| Catering, 28 people | 5 | $840 | $4,200 |
| Insurance & workers comp | Flat | $4,800 | $4,800 |
| Expendables & media | Flat | $2,150 | $2,150 |
| Expenses subtotal | $17,400 | ||
| Contingency | |||
| Contingency, 10% of the lines above | Flat | $12,808 | $12,808 |
| Contingency subtotal | $12,808 | ||
Sample document.
Two units on one campaign, each carrying its own crew and package, with the shared costs where both can see them.
| Description | Days | Day rate | Amount |
|---|---|---|---|
| Shared across both units | |||
| Producer | 2 | $1,250 | $2,500 |
| Production Coordinator | 3 | $650 | $1,950 |
| Catering, both units (26 people) | 2 | $780 | $1,560 |
| Insurance certificate & permits | Flat | $1,400 | $1,400 |
| Transportation, 2 trucks | 2 | $620 | $1,240 |
| Shared subtotal | $8,650 | ||
| A-unit · principal photography | |||
| Director of Photography | 2 | $1,400 | $2,800 |
| 1st AC | 2 | $750 | $1,500 |
| Gaffer | 2 | $900 | $1,800 |
| Key Grip | 2 | $900 | $1,800 |
| Production Sound Mixer | 2 | $950 | $1,900 |
| Camera & lighting package | 2 | $1,650 | $3,300 |
| A-unit subtotal | $13,100 | ||
| B-unit · product & tabletop | |||
| Director of Photography, B-unit | 2 | $1,100 | $2,200 |
| 1st AC, B-unit | 2 | $650 | $1,300 |
| Gaffer, B-unit | 2 | $700 | $1,400 |
| High speed & motion control package | 2 | $2,400 | $4,800 |
| Tabletop stage & rigging | 2 | $850 | $1,700 |
| B-unit subtotal | $11,400 | ||
Sample document.
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